Finance & Accounting

Every invoice. Every approval.
Finally written down.

Not from memory. Not from a 2019 Visio. From the work itself.

CARRV captures how AP teams actually run the three-way match — across SAP, Oracle, Ariba, Coupa, the Excel tolerance matrix nobody talks about — and turns it into SOPs, SOX walkthroughs, training simulations, and process maps. Automatic. Every time your team runs the work.

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Finance professional at work
P2P · AP Invoice Queue
PO matched1,284
GR pending87
Exceptions42
In approval1,329
REC 00:00
 click Vendor field
 type "ACME-00214"
Capturing Step 23 / 41
AP Three-Way Match · MIRO posting
Process P2P-1201 Operator M. Ramirez
Narrative drift

What the paperwork says. What your AP team knows.

Doc ID R2R-IC-2203 Rev 2.3 Status APPROVED
Last edited Mar 2019

AP Three-Way Match — Invoice Posting

SOX 404 Control Narrative · Procure-to-Pay · Entity EU-003

Revision History
Rev Date Change Summary Approved By
1.4 Apr 2017 Initial narrative authored K. O'Brien
1.5 Sep 2018 Tolerance threshold raised to 5% K. O'Brien
1.6 Mar 2019 Added 3-way match exception workflow3 S. Patel

Control Attributes

Process OwnerS. Patel, AP Manager2
FrequencyPer invoice · Continuous
Performed ByAP Specialist, EU-003
Reviewed ByAP Manager, EMEA
Control TypeAutomated + Manual
Risk RatingKey · Fraud / Material

Procedure

  1. AP Specialist receives vendor invoice via email to ap-invoices@co.com1 and logs it in the AP inbox.
  2. Invoice is posted in SAP ECC via transaction MIRO with PO reference from the header.
  3. System performs three-way match against PO line items and goods receipt. Tolerance variance capped at ±5% or $500 per line.
  4. Exceptions routed to AP Manager for review. Approver identity retained in email chain for audit evidence.
  5. Matched invoices flow to payment run on Thursday. Unmatched items aged in the exception queue per the manual tolerance matrix.
Approved · S. Patel Page 1 of 3

The gap keeps widening until something closes it.

Here's what CARRV does about it
The AP floor, captured live

Every invoice, documented as it's posted.

Watch what CARRV sees. Every step on the three-way match captured on the real system, by the real operator. Artifacts generated as the work is done — not written up afterwards.

AP Floor · Live
Today Thu Invoices 1,284 / 1,371 14:47:22
Received
Vendor inbox · OCR extract
Logged
MIRO header entry
PO Match
PO reference · Line items
GR Match
Goods receipt · Qty check
Tolerance · live
Variance check · ±5% / $500
Exception
AP Manager review
Approval
Workflow · Delegation matrix
Payment
Thursday run · BACS
Live
Capturing PO lookup · Vendor ACME-00214 · PO 4500127
Thu · 14:47
SAP S/4HANA — Transaction: MIRO — Enter Incoming Invoice
EU-003 · S. Patel
InvoiceEditGotoPO ReferenceEnvironmentSystem
ACME-00214 — Acme Industrial Ltd
4500127
Purchase Order Lookup — 4500127 ×
POVendorCreatedLine itemsTotal
4500125ACME-0021401.03.2025412,480.00
4500126ACME-0021405.03.2025828,340.50
4500127CARRV ACME-0021408.03.20251448,200.00
4500128ACME-0021412.03.202569,715.25
PO 4500127 — Line Item Match · ACME Industrial Ltd
Header
Line Items
Tax
Payment
Ln Material Qty Unit Price Amount Match
01Industrial bearing · SKF-620525012.403,100.00✓
02Seal kit · type B1204.80576.00✓
03Motor drive · 3-phase 5.5kW42,850.0011,400.00✓
04Gearbox · helical 1:2024,200.008,400.00✓
05Coupling · flexible 80mm8320.002,560.00✓
06Bearing housing · SNL 5164485.501,942.00✓
07CARRV Lubricant · synthetic 5L2478.001,872.00•
08Freight — domestic1285.00285.00•
Matched 12 of 14 lines — 2 pending reconciliation
Tolerance Check · PO 4500127 · Inv IN-28441
PO Total
$48,200.00
CARRV
Variance
+$1,550.00
Invoice Total
$49,750.00
Tolerance threshold  ·  ±5% or $500 per line (per RCM v1.6) Variance: +3.2%
MIRO — Post Incoming Invoice
IN-28441CARRV
18.03.2025
ACME-00214
4500127
49,750.00 USD
V1 — 10% Input
NT30 — Net 30 days
18.03.2025
SOP generated
P2P-AP-1601 · v1.6→v2025.3
SOX narrative updated
AP-TWM-01 · walkthrough
Simulation published
SCORM · LMS-ready
Process map
BPMN 2.0 · 23 nodes
The cost of stale documentation

Every number has a fix.

Every gap between paper and practice has a price tag — and a fix. Here are four, side by side.

26 %
Touchless processing
Today
26%
Possible
89%
Invoice processing

Every match, captured as it happens.

Three-way matches, tolerance overrides, manager approvals — posted on the real system, by the real operator. Exception workflows become living simulations, not Word appendices.

$10.89
Cost per invoice
Today
$10.89
Possible
<$2
AP audit & controls

Controls that regenerate on drift.

Three-way match, duplicate payment, vendor validation, SoD — captured at interaction-level, signed, and refreshed the moment the process shifts. Your RCM stops lying about reality.

67 days
AP analyst ramp

Per new hire. Every resignation restarts the clock.

AP onboarding & GBS

Productive in days, not quarters.

Your best specialist's actual method becomes an interactive simulation — Demo, Practice, Assessment. Manila, Kraków, Gurgaon, every hub on the same playbook. The process leaves the building. The knowledge never does.

0.5 %
Duplicate payments

$500K annually per $100M of AP spend.

AP migration

As-is documentation that actually exists.

Every S/4HANA and Fusion program hits the same wall — blueprint assumes someone documented the legacy flow. Captured MIRO flows, tolerance logic, and workarounds — in weeks, not quarters.

Sources · APQC Open Standards · Ardent Partners · IOFM AP Benchmarks
Built for finance environments

Nothing leaves the endpoint. Ever.

Run the check. Every claim verifiable, every constraint proven.

Windows PowerShell  — carrv-security-check.ps1
PS C:\ProgramData\CARRV> Invoke-CarrvVerify -Posture Finance
Running security posture verification against local endpoint...
> Data posture
Control Posture
✓ CaptureLocation endpoint · on the analyst's own machine
✓ DataEgress none · no cloud ingestion path exists
✓ AirGapCapable True · no phone-home, no telemetry
✓ IdentityBinding AD / Entra SSO · tied to analyst's auth
✓ ArtifactSigning cryptographic · tamper-evident
✓ StorageDestination SharePoint | S3 | on-prem share · your rules
> Framework alignment
✓ COSO_2013 internal control
✓ PCAOB_AS_2201 ICFR audit
✓ APQC_PCF process taxonomy
✓ NIST_800-53 security controls
✓ SOC_2_TYPE_II trust services
PASS All 11 posture checks verified · ready for deployment under your IT governance

Ready to transform how
your finance team operates?

Pick any subprocess — AP three-way match, bank reconciliation, SOX controls. CARRV captures the real workflow and generates every deliverable from a single session.

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